Retain the actual official instructions, proposed sale terms, funding records and the applicant’s relevant background information.
Keep instructions separate from assumptions
Identify which payment or document is currently requested and by whom. Preserve receipts and dated communications. Do not substitute an older investor checklist for current Gold Card requirements or assume a third party’s description is an official government direction.
A dated printout of the official page and FAQ, identity and civil documents for every included person, a complete source-of-funds file for the gift, a record of all prior U.S. travel and immigration history, and preliminary tax advice. The complete original message including sender information, every attachment unedited, the account details supplied, the identity claimed, and a dated note of anything said by telephone. The vetting file is personal: passports, civil records for the marriage and the children, addresses and travel history, and a frank account of anything in a person's background that might bear on admissibility, disclosed to an attorney early rather than discovered later. Assign responsibility for every record and deadline in writing, while ensuring the applicant retains copies of submissions, official notices, identity evidence, payment confirmations, and the employer’s reimbursement ledger.